CORNWALL Website : AGM minutes
Cornwall CPSA Committee
Minutes of 2022 AGM
Held on 17th February 2023 at St Stephen Social Club
Present from the committee Steve Moses, Dave Jones, Alison Morden-Hawke and 7 other CPSA members
Meeting started at 6.36 pm
- Chair’s Address
Alison Morden-Hawke tendered the apologies of Jody Tomlinson our chair and the other members of the committee and took the chair. She welcomed all for attending.
- 2021 AGM Minutes – AMH stated that these had been available on Committee’s webpage and had been accepted by the committee as a true record. There were no questions raised on these from the floor
- Treasurers Report – AMH stated that copies of the accounts had been made available on committee webpage and a few copies were also provided to those present.
The Receipts & Payments accounts for the Financial Year ended 31 December 2022 have been published on our website. The accounts are actually up until today so that you could see most up to date picture.
Over the year the Committee’s cash reserves were reduced by £771.87, down from £4,548.48 held at the start of the year to £3,776.61 at the year-end. During the period of the accounts we have paid out for presentation glasses for 3 years. The cost of these has been allocated amongst the trap and sporting accounts according to the proportion of members who were entitled to them.
The Committee has maintained the convention of ring-fencing transactions and funds attributable to: • ‘Trap’ disciplines • All other disciplines, referred to for these purposes as ‘Sporting’ disciplines • Development activities carried out by the Committee.
The Trap disciplines sub-account was in surplus by £75.16 over the year, the surplus increasing the sub-account funds from £1,247.90 at the start of the year to £1,323.06 at the year end.
The Sporting disciplines sub-account was in deficit by £827.03 over the year, the deficit decreasing the sub-account funds from £2,209.49 at the start of the year to £1,382.46 at the year end.
It should be noted that the deficit in the Sporting sub-account is due largely to expenditure on a supply of Cornwall Team shirts during the year and caps towards the year end but mostly for the cost of obtaining perpetual trophies for the categories in each sporting discipline. More on this in the secretaries report later in the agenda. We have also ordered more team shirts but that cost will be paid out this year. Expenditure on team shirts and caps is allocated against the Sporting sub-account in the first instance, with the cost of shirts and caps subsequently acquired by Trap shooters transferred to the Trap sub-account (see Note 4 to the accounts). We have now run out of the larger sizes so more have been ordered. There were no new members selected for the Trap disciplines hence the reason there are no caps allocated to that side.
The proceeds of sale of Cornwall shirts purchased by Trap and Sporting team members are allocated to the relevant sub-accounts you will see we only sold shirts to sporting team members (see Note 2).
There were no Development activities carried out in 2022. Accordingly, the balance in the Development sub-account remained at £1,071.09 throughout the year.
We had within the funds from last year £20 of unclaimed SW Region prize money and we were able to pay this out to the relevant member
accounted for under ‘Misc’ Receipts (see Note 5). The other misc payments were for postage incurred and a fee charged by Owls lodge for late cancellation of a team member for the IC sportrap event.
- SW Rep’s report – Jody and Steve Tomlinson were our SW reps and had only been called to one meeting in the year when the SW IC calendar had been finalised but since then nothing had been heard. Their AGM has been announced for the 10 March 2023 and all CPSA members have been invited to attend.
- Secretary’s report
County Secretaries report
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We have held 11 committee meetings since the last AGM. We started with 2 virtual meetings and then moved to in person meetings ending up with St Stephen Social club as our meeting place as it was central in the county and close to all members. We started the year with 8 committee members and co-opted Steve Moses onto the committee in February but during the year Dave Tugwell and then Paul Martin resigned as they had insufficient time to devote to the committee’s work. I would like to thank all committee members for the their work and support during the year |
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Initiatives |
Selection shoots Previously the committee had a sub-committee to deal with this but we decided to disband this, with all the committee then having input into this aspect of our work. Once again with so many shoots taking place nationally we had a hard job fitting the selections around these and also fewer grounds willing to put on shoots. We did however with the help of Landare and a band of volunteer referees manage to hold our sporting championship in the county Thanks also to SWSS we had a FITASC championship jointly with Devon. It was a great pity that the IC event was announced at too short notice for us to be able to select a team. As usual Cornish teams took part in all South West competitions save for the FITASC. National IC competitions were at a greater distance this year but we did send a skeet team to the National event. There were also many competitions which clashed with the IC competitions and an unwillingness for some to travel to these events. It made the task of the Team Managers finding members willing and able to shoot for the county hard. We continued to have a number of new caps representing the county including 2 more juniors. Once again I would like to thank those who agreed to travel to represent the county. As always our team colours and the fact we shoot in our county squads singles us out and is remarked on. This year we won the SW champions cup which means we had the highest number of SW champions from our county. Team Managers As with last year we adopted the CPSA suggestion of having team managers for all disciplines. These were appointed from the committee. We found that as far as skeet and trap was concerned this worked well. However the work involved in assembling the team was particularly hard for sporting, sportrap and all round. For discussion later in our AOB we wonder if members would like to consider reverting to the situation where the county champion undertakes this role rather than the committee. I would like to thank as always Simon Ede who whilst not on the committee agreed to be the Trap Team manager as we did not have a trap representative on the committee. He also arranged the Trap selection shoots. Dates for the Trap selections are still being worked on as Simon has had difficulty getting dates from the other grounds we use. Development sub-committee – We were not been able to undertake any initiatives. The funds remain ringfenced to be able to continue the work when we are able. Thus can be discussed in AOB later. Presentation evening At last years AGM we reported that the previous committee had its order for presentation glasses cancelled at the last minute. It was therefore left to this committee to deal with ordering and distributing the glasses for 2020 and 2021. This was done during the year. The presentation evening for 2022 follows this meeting Pull Magazine – Articles continue to be included in each magazine and I thank you for the supporting comments I have received on these. The article on the junior sorting team was the most remarked on Shooting fixtures – our thanks once again to Pete Mylam who kindly shares his personal shooting calendar with us all so that we know what is going on, not only in the county but also the major events nationwide. Details of how to add the calendar to your electronic device are set out on our web pages. Thanks also to Pete for the wonderful selection shoot spreadsheet and training provided which was used for the selection updates on the website. Perpetual Cups for sporting – It has been long noted that we did not have perpetual trophies or shields for the vets, ladies and juniors in the sporting disciplines. Therefore this year we had sourced these and will be handing them out at the presentation evening later this evening. Our thanks especially to Owen Entwhistle for supplying and preparing the base forms. |
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There were no issues or correspondence of note during the year |
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- Election of 2023 Committee
The 2023 committee was elected unanimously as follows:-
Chair - Jody Tomlinson
Vice Chair – no nominations
Secretary - Alison Morden-Hawke
Treasurer - Alison Morden-Hawke
SW Reps- Jody Tomlinson and Steve Tomlinson
Members- David Johns
Steve Moses
Denzil Grose
Jamie Grose
John Trevethan
Ian Lobb
- Any Questions from the floor
IC levies for SW – the amount of the levies should be questioned with the SW committee as charging twice the fees and levies to a ground to hold a joint SW champ and IC event is in our opinion excessive. What is the SW committee doing with all the money?
Development fund – the committee wish to use this for the benefit of the juniors in particular was discussed. The suggestion from the floor was that an event in the county be arranged and Landare confirmed they would be willing to host this where the junior team when selected is invited to shoot possibly some skeet but also to have coaching from more senior experienced shooters on how to deal with the experience on shooting at an IC event. It was suggested that volunteers would be found to provide this from within the senior and vets teams. This may help to regain the team spirit which has been missing recently within the county.
It was also suggested that we look to see if there is any sporting England funding available for anything we choose to do.
Team Managers – the suggestion that these are the county champion for each discipline was opposed as it would fall on only a few and would not work as it has not worked in the past.
The meeting ended at 7.35pm
Cornwall CPSA Committee
2021 AGM Minutes
12th January 2022 at Sticker AFC started at 7.30pm
11 members attended including Adam Rowe (AR), James England (JE), Alison Morden-Hawke (AMH), Steven Tomlinson (ST)
- Chair’s Address
AR welcomed everyone for attending the meeting. He commented that we were in strange shooting times but gave credit to the committee for all the hard work they had put in the background to put on a selection process last year.
- 2020 AGM Minutes had been accepted by the committee as a true record. Copies had been sent to those members who had requested a copy.
- Vote of thanks to those members of the 2021 committee stepping down was given by ST. Ron Wilson had sent his apologies. A round of applause was given to those who had served on the committee and had decided not to stand for re-election as thanks for the sterling work they had done.
- Treasurers Report – copies of the accounts were available.
The Receipts & Payments accounts for the Financial Year ended 31 December 2021 are attached. Over the year the Committee’s cash reserves were reduced by £253.12, down from £4,801.60 held at the start of the year to £4,548.48 at the year-end. However, this sum includes £20 of unclaimed SW Region prize money – accordingly the deficit attributable to Committee activities alone was £273.12, and its year-end cash balance amounted to £4,528.48. The Committee has maintained the convention of ring-fencing transactions and funds attributable to: • ‘Trap’ disciplines • All other disciplines, referred to for these purposes as ‘Sporting’ disciplines • Development activities carried out by the Committee. The Trap disciplines sub-account was in surplus by £52.82 over the year, the surplus increasing the sub-account funds from £1,195.08 at the start of the year to £1,247.90 at the year end. The Sporting disciplines sub-account was in deficit by £325.94 over the year, the deficit decreasing the sub-account funds from £2,535.43 at the start of the year to £2,209.49 at the year end. It should be noted that the deficit in the Sporting sub-account was due largely to expenditure on a supply of Cornwall team shirts towards the year end. Expenditure on team shirts and caps is allocated against the Sporting sub-account in the first instance, with the cost of shirts and caps subsequently acquired by Trap shooters transferred to the Trap sub-account (see Note 4 to the accounts). The proceeds of sale of Cornwall shirts purchased by Trap and Sporting team members are allocated to the relevant sub-accounts (see Note 2). There were no Development activities carried out in 2021. Accordingly, the balance in the Development sub-account remained at £1,071.09 throughout the year. As mentioned above the Committee still holds £20 of unclaimed SW Region prize money. The initial receipt of £140 of unclaimed prize money and subsequent payment of £120 to individual prizewinners has been accounted for under ‘Misc’ Receipts and Payments (see Note 5
- SW Rep’s report
Trying to chase down dates for the SW events had been hard. We have their selection criteria which we have to abide by. There had been few committee meetings and it was unclear who was willing to take the committee forward following the AGM
- Secretary’s report
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We have held 10 committee meetings since the last AGM. Due to the pandemic only 1 was in person the others were held virtually over zoom. We had 2 members who particularly disliked the virtual meetings but the majority have appreciated the fact that we do not need to travel to a central venue. Meetings usually take no longer than an hour. We started the year with 10 committee members but during the year Graham Reynolds, Morley Penter and then Dave Tugwell resigned as they had insufficient time to devote to the committee’s work. |
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Initiatives |
Selection shoot sub-committee had to work even harder than the previous year to arrange for the selection shoots and championships for last year. Our AGM was held in March and we had very little time to set up the calendar which the SW committee require to be completed by the end of July. As a result there were a reduced number of selections. However as usual Cornish teams took part in all South West competitions. We were also able to send teams to the National Sporting, Skeet and for the first time All Round competitions. It must be said as there were a great many competitions taking place during the year in a short space of time these sometimes clashed with the IC competitions. Added to the unwillingness for some to travel and some having to step down due to illness we were not able to send the first selected team for many IC events. Whilst some did say that we should not have taken part in the events, our selection process requires us to go down through the selection list and find members who are willing and able to shoot for the county. The great benefit this year was that we had a great many new caps representing the county gaining valuable experience 2 of whom were juniors. I would like to personally thank those who agreed to travel such great distances to represent the county. Our team colours and the fact that we shoot in our county squads as always singles us out. We were featured at every national IC we attended on John Martin’s pictures published on the CPSA facebook page. Our regret last year was that we were unable to hold either the Sporting of the FITASC county championship in the county due to no ground being willing to hold a registered shoot for those disciplines. Team Managers This year we adopted the CPSA suggestion of having team managers for Sporting, Skeet and Trap disciplines. We found that as far as skeet and trap was concerned this worked well. We believe that the roles should be developed further to have a team manager per discipline who would oversee the selection, invite members selected to shoot in the county teams and book the team into the events. I would like to thank in particular Simon Ede whilst not on the committee agreed to be the Trap Team Manager as we did not have a trap representative on the committee. Development sub-committee – Once again we have not been able to undertake any initiatives. The funds remain ringfenced to be able to continue the work when we are able.
Presentation evening We did after much deliberation organise an event for the presentations for early December. We did not know if there would support for it as numbers of covid infections have been high in the county especially after the world and his wife holidayed here during the summer. We advertised it as usual on our facebook page. Due to insufficient sales of tickets this was cancelled. I know there were a few who were upset not to have an event to celebrate the success of our worthy champions. The presentation glasses for both 2020 and 2021 have been ordered and these will be handed to the winners during the coming weeks. Pull Magazine – Articles continue to be included in each magazine. Shooting fixtures – our thanks once again to Pete Mylam who kindly shares his personal shooting calendar with us all so that we know what is going on, not only in the county but also the major events nationwide. Details of how to add the calendar to your electronic device are set out on our web pages. |
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There were no issues or correspondence of note during the year |
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- Election of 2022 Committee with each member being nominated and seconded from the floor
Chair – Dave Tugwell
Vice Chair – Jody Nicholas
Secretary – Alison Morden-Hawke
Treasurer – Alison Morden-Hawke
Members – Steven Tomlinson
Denzil Grose
Paul Martin
David Johns
Jamie Grose
- Questions from the floor were concerning the selection shoot calendar which AR confirmed was in draft and would be considered by the new committee at their first meeting. This would be shared with the grounds to check whether they were acceptable. Currently we did not have FITASC as no ground is willing to host this and OS which can be added to the calendar at Landare’s convenience